Theatre Contests

Video submission instructions and links are now active (see button to the right).
Instructions for adjudicating online available in the right-hand list of documents.

Online One-Act Theatre Season

WHSFA has consulted the Wisconsin Department of Health Services, as well as DPI, WIAA, WSMA, NFHS, and similar organizations. All 2020-21 contests will be online, with one statewide District festival and one statewide Sectional festival ahead of the State Festival. Please see specific guidance and FAQs on the "Theatre Contests" page.

Important Dates 2020

Updated 10/20/2020. Dates also apply to Thespy (individual events) contests.

Adjudication Course Opens complete by: 10/27
Initial registration due: 10/26
District video entries upload: 10/23-10/27
District window for adjudication: 10/29-11/4
Sectional entries upload:  11/10-11/13
Sectional window for adjudication: 11/14-11/18
State entries upload: 11/30-12/4
State window for adjudication: 12/5-12/9
State scheduled streams & oral response meetings:
12/10-12/11 (afternoon/evening); 12/12 (day + evening)

2020 Season Statistics

As of October 30, 2020

Overall

65 Plays

51 Schools

942 Students

Approach

%

In-Person

%

Videoconference

Script

%

Licensed Plays

%

Public Domain

%

Devised/Cast-Written

Key Information: Open each to read more

2020 Virtual One-Act Festival Series: Details

In order to plan ahead for the upcoming One-Act Theatre festival season, we have made some important decisions for facilitating participation, so you can plan accordingly:

  • All one-act entries must be video submissions of performances. This may be done as a recording of a videoconference (such as Zoom, Google Meet, Microsoft Teams, WebEx, BlueJeans, etc.) or as video capture of in-person performance, provided students are wearing masks and socially distanced. Videos must be single-take; no post-production editing.
  • Directors should consider versatile material, and creativity in structure and format is encouraged. Readers Theatre-style, series of monologues, Vaudevillian-style variety shows, etc. will be accepted, and the Theatre Advisory Committee will devise evaluation formats to address different formats.  Until August 9, you can see what American Players Theatre has done with their "Out of the Woods" series of play readings. Works in the public domain, such as Shakespeare, or student-written works will be easiest; if you wish to produce a work that is copyright-licensed, contact the licensing company to determine what video and/or streaming rights are needed (see the next bullet for details on performances).
  • The season is delayed and extended. The district and sectional level will be statewide and standardized to best streamline the process, since no in-person festivals will be held, and to allow more time for directors to develop virtual productions. The district and section levels will be asynchronously evaluated by adjudicators with no public viewing of shows; the State Festival will involve public streaming of shows as is customarily done, which may impact the license needed. Schools will be encouraged to arrange a public viewing of a show for their own communities prior to State as many already do, and directors will be able to invite other schools in their WHSFA districts and sections, who might otherwise see their shows at those regional festivals (bearing in mind, a school must pay for streaming licenses for any public performance for copyrighted works).
  • Each school may submit multiple one-act performances. This is a special dispensation to allow for smaller cast works done by either videoconferencing or in-person recording if and when allowed (see the first bullet). Schools may submit the same show with different casts and should title them differently (e.g., The Tempest, Cast A; The Tempest, Cast B).
  • Fees will be reduced, but directors will be expected to adjudicate. The district and sectional entry fee will be just $25 for the first show and $15 for each additional show, but each school's director will be responsible for providing adjudicator(s) who will assess three (3) shows for each show the school enters (a school that enters 3 one-acts must cover adjudication of 9 other shows in the festival). Alternatively, a school may pay a $100 fee for each play not covered by an adjudicator who will assess three shows (and WHSFA will hire an outside person).  All adjudicators will be asked to complete a FREE and fairly brief -- and entirely online -- training course to ensure all adjudicators are fair, educative, and mindful of socioeconomic differences.
  • The State Festival will still have complete programming, including Thespian Excellence Awards (formerly, "Individual Events"), auditions, workshops, vendor/university exhibits, and streaming of one-acts. This programming will happen in live time, December 10-12, in a safe and secure online platform already tested for large-scale interscholastic events with middle and high school students.
Rights and Royalties: Digital/Streaming/Videos, etc.

Each school's advisor/director should consult their licensing company for specific protocols, however, here are some basic principles to bear in mind when applying for rights/royalties:

  • Indicate this is for interscholastic contest evaluation
  • We will be using the Classrooms.Cloud conferencing platform for uploading of videos and private, direct sharing to the three adjudicators for each contest level (district, sectional), and four adjudicators (three writing; one non-writing) for State. Those will be considered sharing of a video archive for evaluative purposes.
  • For shows advancing to State, you will be assigned a scheduled stream time, based on  timing preferences you indicate during initial registration (Oct. 7-14). Your students do not need to be present, although they are encouraged to attend the online meeting with your oral respondent immediately following the scheduled stream of that performance.
  • State Festival scheduled streams will be accessible only to individuals who have been registered for general festival attendance, or for an online day pass this year, which grants access to the entire platform, and not for specific shows.
  • Licensing companies with questions can contact office@whsfa.org.

These are some of the more common licensing companies that have posted online/streaming guidance for directors.

Copyright guidance (in general)

Prop Firearm Policy

In an era where school shootings are commonplace, and several laws and rules have been passed regarding firearms -- including props -- for general safety and to mitigate panic, schools are discouraged from using prop firearms altogether. However, the following policy is in effect for schools who wish to attempt to use a prop firearm:

  1. All school district*, university*, state and federal laws must be honored at all times (*both for performing school and districts of any festivals it attends). Any festival host venue may refuse a school from using both a prop firearm and/or sound effect of a firearm being discharged. Individual festivals, including the State level, may impose additional regulations.
  2. The adult director/advisor must secure permission of both the principal and superintendent (or head of school for private schools) to use a firearm, and must:
    1. produce documentation of administration permission on school letterhead to the State Office before the school performs at the district festival, and also include:
    2. photographs of the prop firearm with a ruler, showing dimensions;
    3. specific stage directions describing how the firearm will be used on stage; and
    4. exactly what timeframe (minutes into the show, as well as how long) the firearm will be on stage, and exactly when it will be visible.
  3. No blanks can be used; all sounds must come from a recorded sound effect.
  4. Theatrical firearms should never be pointed at the audience (can be traumatic and may result in unpredictable reactions), nor should be pointed at someone on stage. Instead, the theatrical firearm should be pointed past the individual into a corridor of safety.
Recent Rules Changes

The following additions were made to the handbook for the 2020-21 season:

  1. Special dispensations for the 2020 virtual season:
    1. Schools may enter more than one play.
    2. Each entry may be recorded in-person with students socially distanced and wearing masks.
    3. Set-up/strike is not part of the 40-minute time limit; set(s) should already be assembled when recording starts.
    4. Only one adjudicator vote to advance is required to move on to the next festival level.
    5. District and sectional festivals will be statewide windows of asynchronous evaluation.
  2. Directors may opt-in to have adjudicators consider lighting and/or sound choices as part of their evaluation. Since resources vary among participating schools, answering “no” protects schools who do not have sound/light systems, while answering “yes” gives schools who do an opportunity to be evaluated on how those choices enhance the production (see Adjudication section, p. 17-21).

The following additions were made to the handbook for the 2019-20 season:

  1. Rule #3 pertaining to the use of prop firearms added in “Rules and Policies for Theatre.”
  2. Evaluation sheet and adjudicator instructions revised with more streamlined criteria and a numerical rubric (see Adjudicator Guidelines to the right).
  3. Directors may opt-in to have adjudicators consider lighting and sound choices as part of their evaluation and to include adjudicators’ recommendations to advance/stop, as well as awards at the State Festival (p. 9). Since resources vary among participating schools, answering “no” protects schools who do not have sound/light systems, while answering “yes” gives schools who do an opportunity to be evaluated on how those choices enhance the production (see Adjudication section, p. 17-21).
  4. For the State Festival, Oustanding Acting awards were re-consolidated from the previous season’s bifurcated “lead” and “supporting” designations.
Calendar

Thespian Excellence Awards (Thespys)

Thespy handbook cover image

Rubrics/Evaluations

Training Videos

Special Rights Form

Rights Application

Copyright Guidance

In 2020, WHSFA will offer online Thespy contests for performance and technical theatre throughout the fall contest season, with district, sectional and State-level contests. Students earning an overall "Superior" rating at the State contest qualify to advance to the International Thespian Festival in June 2021 (ITF Thespys will be held virtually).

 

Thespy Categories: Overview

#per Group
Acting-Monologue
1
Acting-Duo
2
Acting-Group
3-16
Musical-Solo
1
Musical-Duet
2
Group Musical
3-16
Costume Construction
1
Costume Design
1
Lighting Design
1
Makeup Design
1
Scenic Design
1
Sound Design
1
Stage Management
1
Theatre Marketing
1
Short Film
1+
Max. Time
Acting-Monologue
3 min.
Acting-Duo
5 min.
Acting-Group
5 min.
Musical-Solo
5 min.
Musical-Duet
5 min.
Group Musical
5 min.
Costume Construction
12 min. (pres≤8; Q&A≤4)
Costume Design
12 min. (pres≤8; Q&A≤4)
Lighting Design
12 min. (pres≤8; Q&A≤4)
Makeup Design
12 min. (pres≤8; Q&A≤4)
Scenic Design
12 min. (pres≤8; Q&A≤4)
Sound Design
12 min. (pres≤8; Q&A≤4)
Stage Management
12 min. (pres≤8; Q&A≤4)
Theatre Marketing
12 min. (pres≤8; Q&A≤4)
Short Film
5 min. running time +1 min. credits
Perform. Rights
Acting-Monologue
Acting-Duo
Acting-Group
Musical-Solo
Musical-Duet
Group Musical
Costume Construction
Costume Design
Lighting Design
Makeup Design
Scenic Design
Sound Design
Stage Management
Theatre Marketing
Short Film
Description
Acting-Monologue
Performance of two contrasting theatrical monologues
Acting-Duo
Performance of one group scene from a play
Acting-Group
Performance of one group scene from a play
Musical-Solo
Performance of one song (used in a musical) publicly available for sale that also has verifiable copyright protection
Musical-Duet
Performance of one song (used in a musical) publicly available for sale that also has verifiable copyright protection
Group Musical
Performance of one song (used in a musical) publicly available for sale that also has verifiable copyright protection
Costume Construction
Create a completed costume from a publicly available pattern. Present costume, design collage and all receipts.
Costume Design
Create and present 5 color costume designs for a play or musical.
Lighting Design
Create and present a lighting design for a play or musical.
Makeup Design
Create and present 5 character renderings and a makeup binder for a play or musical.
Scenic Design
Create and present a set design for a play or musical.
Sound Design
Create and present a sound design for a play or musical.
Stage Management
Create and present a prompt book, contact sheet and artistic concept.
Theatre Marketing
Create and present a marketing campaign for a play or musical.
Short Film
Create an original film, either as an individual or as part of a student group.
Other Questions?
Acting-Monologue
Only one character from each play may be portrayed; One chair may be used
Acting-Duo
Two chairs may be used
Acting-Group
One table may be used; Up to six chairs may be used
Musical-Solo
You must play a recorded accompaniment with no background vocals; You may not sing a cappella UNLESS originally written to be performed a cappella in the script.
Musical-Duet
Group Musical
Costume Construction
You may not spend over $100, including donated materials (cost of the pattern not included); You will need to present a collage
Costume Design
Each design is mounted to a 10x15 or 11x17 board Fabric swatches must be included
Lighting Design
See Contest Handbook for specific requirements
Makeup Design
Renderings should be 8” to 10” tall and must be in full color
Scenic Design
Design may be a scale model or a perspective drawing, but not both. If using a model, you must bring the model to the IE (photos are not acceptable); Include a floor plan
Sound Design
See Contest Handbook for specific requirements
Stage Management
Act as though you are applying for the job of Stage Manager
Theatre Marketing
See Contest Handbook for specific requirements
Short Film
See Contest Handbook for specific requirements

Theatre & Thespys FAQs

FAQs highlighted in goldenrod pertain to the 2020 online/virtual season.

What are the permission/release forms and when are they due?

Because we are facilitating contests in an online environment, these are for youth protection and cyber liability. Directors may find a template on the WHSFA website, "Theatre Contests" page, to distribute to all participating students and adult personnel. Forms should be scanned or photographed digitally, with files uploaded in the registration system (SpeechWire) for each participant student/adult by early November.

Can students participate in both one-acts and Thespys?

Yes. We have introduced Thespys as a seasonwide contest series this year, but as an opportunity in addition to the one-act series, so students may participate in one or both of these series.

What is the timeframe? Bare stage to bare stage?

The timeframe is still 40 minutes, and directors should exercise care in limiting the recording(s) submitted to that time limit. While virtual, the "bare stage to bare stage" requirement is suspended; setup and strike are therefore NOT considered within the time limit. This is to promote safety by not rushing students, nor requiring they work in close proximity to one another while lifting scenery, etc.  It's important to maintain social distancing.

For in-person recording, are masks mandatory?

We have consulted some of the leading theatre safety and public health experts in the country, and they have advised us to require masks at all times when students are performing in person. This is in line with what the Actors’ Equity Association union has asked for professional actors, as well; and what we’ve been hearing university theatre departments are doing -- inside or outdoors. Part of the problem is actors, when projecting – especially outdoors amidst wind and noise – can project droplets beyond six feet, as well as aerosols that could travel toward other actors. As the weather cools and becomes more unpredictable as the season continues, Wisconsin climate would not be conducive to outdoor recording.

Ralph Janes at UW-Milwaukee (WHSFA Theatre Advisor) suggests having the actors give a uniform, triggering action when they are about to speak, or mic-ing the actors so they can be heard in spite of the masks.

At the end of the day, we must draw a firm line on this safety issue to ensure as equitable an experience as possible among our two options. Students who are recorded on a videoconference platform from separate locations would not need to wear masks; students who elect to perform in-person with each other will.

Can we record an outdoors performance?

Yes, as long as students are still masked. We have consulted some of the leading theatre safety and public health experts in the country, and they have advised us to require masks at all times when students are performing in person. This is in line with what the Actors’ Equity Association union has asked for professional actors, as well; and what we’ve been hearing university theatre departments are doing -- inside or outdoors. Part of the problem is actors, when projecting – especially outdoors amidst wind and noise – can project droplets beyond six feet, as well as aerosols that could travel toward other actors. As the weather cools and becomes more unpredictable as the season continues, Wisconsin climate would not be conducive to outdoor recording.

Ralph Janes at UW-Milwaukee (WHSFA Theatre Advisor) suggests having the actors give a uniform, triggering action when they are about to speak, or mic-ing the actors so they can be heard in spite of the masks.

At the end of the day, we must draw a firm line on this safety issue to ensure as equitable an experience as possible among our two options. Students who are recorded on a videoconference platform from separate locations would not need to wear masks; students who elect to perform in-person with each other will.

Does single-take recording allow for camera switching?

Yes, and this applies for both in-person video capture as well as screen recording of videoconferences (such as using Switcher Studio or a similar tool). The key rule is no post-production editing, which is what delineates theatre from film. We also will advise adjudicators to not preference multiple cameras.

Can I connect separate student video segments together?

Yes, that is a suitable alternative to a tradition videoconference, particularly where bandwidth access is a concern. Fade in/out transitions would be allowable in this context, but no other editing other than connecting the video with subtle transitions is allowed.

Can I produce the same play with different casts?

Yes, since this would allow working with smaller cohort groups/pods. Schools may submit the same show with different casts and should title them differently (e.g., The Tempest, Cast A; The Tempest, Cast B). Each cast would be evaluated on its own merits, and likely by different adjudicators.

What videoconference platform should I use?

Any videoconference platform that allows for recording meetings and downloading those recordings will work. One of the most popular platforms with the most features is Zoom, which has announced some new features, including:

We understand some schools/school districts may be uncomfortable with Zoom; we have posted a letter to administrators addressing this, and asking they reconsider.

However, other platforms, such as Google Meet, WebEx, Microsoft Teams, etc., could still work.

The Educational Theatre Association has Resources for Creating Virtual Performances, worth checking out!

What video format should I use?

The most common video formats that are widely acceptable for sharing are:

  • .mp4
  • .mov
  • .m4v
  • .mpeg4

Click here to learn more about the video submisison process.

What commitment is expected of adjudicators?

We ask all adjudicators to take the new, free, and entirely online Theatre Adjudicator Training course,which including the viewing and evaluation of a full one-act production, should take about 90 minutes. Individuals who successfully complete the assessment (evaluation of recorded one-act) will be certified and will receive a certificate documenting 2 hours of professional development contact time.

Each adjudication commitment (one-act or Thespy) involves about 3 hours of time; one-act adjudicators must  record one oral response per commitment, which can be shared as a unlisted YouTube video, shared video file on Google Drive or Dropbox with sharing enabled to those who have a link (complete instructions will be given to adjudicators).

Can the same person adjudicate both one-acts and Thespys?

Yes, absolutely. Please see the FAQ regarding expected commitment for each assignment.

Do rules for social distancing/masks apply to duo/group Thespys events?

Yes. The same safety principles apply if students are recorded in person.

Thespy Performance: Video Tips
  • Consider your frame (how much of your body you want to be seen). At a minimum, make sure to show inches above your head to your belly button.
  • If performing a song, make sure you have a solid track to use for your accompaniment.
    • Pay an accompanist to record a track for you and send you an .mp3 file. Try reaching out to your local university's music or theatre department as a start.
    • Find a karaoke track online. Make sure there are no vocals on the track.
  • Consider where you're placing your "scene partner." You do not need to look straight into the camera.
  • You may use one straight back chair and one small table in your video; additional set pieces are not allowed.
  • Find an effective filming location
    • Area should be quiet so we can hear both you and your track (if applicable).
    • Film in front of a non-distracting background. If possible, choose a solid-color wall or consider hanging a sheet behind you. The color should contrast with your clothing.
    • Dress neatly, in all black clothing as written in the guidelines. No costumes.
    • Make sure you are lit enough to be clearly visible.
  • Reminders
    • Before filming, conduct a full-volume test to make sure you can be heard (and that your track can be heard).
    • Ensure your blocking is effective and visible when filmed. Consider whether to decrease your movement or to adjust your camera angle.
    • Shoot your video horizontally, not vertically.
    • Try multiple takes and submit your strongest.

 

Thespy-All Events: Video Upload Information
  • Watch your video both before and after uploading to ensure it's what you want to share.
  • You will have two options for submitting your video.
    • Upload the video file directly into the submission form from your laptop or desktop.
    • Provide a URL to your video on YouTube.
      • The guide to using YouTube video editor is ​​​found here.
      • Give your video a clear name. Consider something like First Name Last Name – Event – Thespy Submission.
      • Make sure the video is listed as unlisted but check that the link will allow for open access to all adjudicators.
 
Thespy Tech Presentation: Portfolio

You will be asked to share your portfolio as you would for an in-person presentation. Please upload the material asked for in the submission form in accordance with the program guidelines.

  • Each of your samples should be clear and quality -- good production or process photos, or easily readable documents.
  • Uploads should be well-photographed or clearly readable. Though you will be able to expand in the written response, the sample should be able to speak for itself to a certain extent.

Use a file sharing service, such as Google Drive, Dropbox, or Microsoft OneDrive. Be sure the sharing setting is enabled to allow anyone with the link to view the folder with your materials.

 
How do I register for One-Act Theatre?

Visit the Theatre contests page for more information on our festival series, which runs from mid-October through mid-November.

What are the basics of producing a One-Act for Theatre contests?
The Theatre Handbook (linked on our Theatre Contests page) will provide all details, but in short:

  1. You have 40 minutes, bare stage to bare stage – this means bringing your set on stage and striking it from the stage are all part of timing.
  2. You construct and bring your own set/set pieces. Some schools do this quite elaborately, and have made an art form of choreographing placement of that set on stage at the festivals, and some schools are quite minimalist, and really focus on the deep psychology of performances. The beauty of our festival is no schools is compared with another; each performance is evaluated on its own merits. We universally suggest starting simple and mastering the basics before taking on more ambitious staging.
  3. Schools do their own costuming and make up, and this can be a way to visually enhance the production, while helping students identify their sense of characterizations. Same with props. How this all plays into the production is subject to critique.
  4. Since each production is subject to the amenities and limitations of lighting and sound at each host venue, less value is placed on these elements in the evaluation process, but anything that is significantly distracting or prevents an adjudicator from seeing/hearing the production effectively is subject to critique.
Can homeschool or online school students participate?

Homeschool students may either participate with an area public or private school,** or as part of a homeschool association that joins the WHSFA.

**WHSFA supports the local school district policy for interscholastic athletics/academic contests. For example, if a home-schooled student is allowed to join the basketball team, a home-schooled student may participate in Theatre, Speech, and Debate activities.

Here is the official policy from the WHSFA’s Constitution/Bylaws:

SECTION III: Membership

Wisconsin homeschooled/online/virtual school students:

  1. Conditions: Students must be members of a homeschool association or enrolled full time in an online school. They cannot participate individually, unless as part of their attendance-area school district, if the school district allows participation.
  2. Procedures:
    1. Homeschooling associations may apply for membership by registering and paying the yearly dues. Online/virtual schools headquartered in Wisconsin may apply under the same conditions.
    2. As members, their students are eligible to participate in all WHSFA events in the District/Section where the homeschool association is located. Students living in Wisconsin who are enrolled in online/virtual schools that are members of WHSFA may participate in the subdistrict and district festivals in which the online/virtual school is located.
How do I suggest a change to rules?
Each summer, advisory committees for each activity meet to review the previous contest season and propose changes to the Board of Control. Contact us with concerns and/or suggestions, and we will forward these to the respective committee(s).

Online Ticketing

AnywhereSeat

No cost to schools. Options for online shows!

Conference

Join AWTE to access Aug. 2020 conference recordings and resources.