To begin, login with your SpeechWire account. On your account home page, click ‘WHSFA Theatre Manager’
Now, the contest home page appears. It looks something like the image to the right. All tools are accessed from this home page. Most pages have a ‘Return to home page’ button at the bottom of the page, and all pages have a ‘HOME PAGE’ link on the left side.
Viewing or editing schools’ information
Click ‘Schools’ on the home page. Use buttons in the grid to view or update information about schools’ entries. There is also a button underneath the grid that will let you view technical files uploaded by the directors attending your festival.
Click ‘Rooms’ on the home page. Input at least one contest room (e.g., “Auditorium” or “Performing Arts Center”). Enter the room’s name and code letter for it (such as “A” for “Auditorium” or “P” for “Performing Arts Center”). The letter becomes part of the unique code for each play. To edit room(s), click on it in the list that appears. Only District 12 has two contest “rooms” (Kenosha Tremper and Waukesha South). You also can designate specific home rooms for each school on the scheduling screen, which will appear on the House Manager and Adjudicator Roster reports.
Adding or managing adjudicators
Click ‘Adjudicators’ on the home page. Create a record for each adjudicator. Code letters are automatically assigned as you add names. If you need to edit, click on either code letter or name in the table in the bottom half of the page. If you are not sure who some of your adjudicators will be yet, simply put “A___________,” “B___________,” and so on, so we can print documents you need.
Next, assign a performance time for each play. You will see a grid appear. You will use this grid to define the performance schedule for the plays. Be sure to note “Time preference” under the play title in the far right column for notes on scheduling needs for the district festival. TIP: Every few minutes, click ‘Save changes’, or your browser may log you out! It should not time out for 20 minutes after you load the page, but it is better to be safe than sorry! If your festival spans more than one day OR more than one room, designate day and room for each play FIRST. Do that for each play, then click ‘Save changes’. This will realign the page to make it easier to complete the rest of time scheduling. Now, set performance time for each play using the drop-down boxes in the ‘Time’ column. You will see that each play’s time preference, if designated by its director, shows in the column on the far right. You can, at your discretion, use this information while you set your schedule. Once your schedule is done, click ‘Save changes’. Then return to the home page.
Setting adjudication schedule
On the home page, click ‘Adjudication schedule’. Please read the paragraph of information on the page. Each adjudicator code can be used in one room, and the first code alphabetically will receive the first oral critique assignment of the day for that room. These assignments can be altered once you have scheduled the adjudicators.
- House Manager Report (1 copy per contest – use for recording times of shows)
- Adjudication Roster (1 copy per contest; optionally, make 1 per adjudicator, too)
- Adjudicator Packets (paper clipped, qty. determined by number of adjudicators)
- Theatre Adjudicator Guidelines (lavender; provided by state office; 1 per packet)
- Master Ballot (has all shows)
- For each play:
- Adjudicator Running Notes
- Adjudicator Reference sheet (cast/crew grid)
- Play Evaluation (provided by state office)
- Tabulation Report (1 copy per contest – use to record results before inputting in SpeechWire)
- Memorandum to Directors (provided by state office; gold; 1 copy per school)
- Certificates (provided by state office; 1 copy per school)
Login with your coach/director account at www.speechwire.com/login.
Then click “WHSFA Theatre manager” (see right).